Open Hospital 1.14.2 - User’s Guide

In this document, the following conventions are used:

Queries about ambulatory patient visits can be done using the search criteria available on the Selection panel area of the window (on the left side of the window).

The following fields are available to select or narrow the resulting matches:

After specifying the selection criteria, press the Search button. The counter at the bottom of the window indicates how many visits match the specified criteria, and the individual visit data is shown in the Data table area. The Reset button blanks all filters to default values.

The example below shows all the visits for patients with asthma disease admitted in the period from 29-5-2020 until 5-6-2021; all ages, all sexes, and all patient types are included.

Press the New button in the OPD Out Patient Department window to access the New OPD Registration window, shown below.

To record a visit, enter data into the following fields:

When finished entering data, the Buttons panel has the following choices:

In order to modify a visit, first highlight it in the OPD Out Patient Department window. Once the visit has been highlighted, press the Edit button. When the Edit OPD Registration window is shown, all the data can be changed or modified.

Once the data have been inserted, the Buttons panel shows the following choices:

In order to delete a visit, first highlight it in the OPD Out Patient Department window. Once the visit has been highlighted, press the Delete button. The highlighted record is shown in a confirmation dialog: now the record can be deleted. Deleted records are no longer available.

The Buttons panel shows the following choices:

Press the New button in the OPD Out Patient Department window to access the New OPD Registration window, shown below.

The OPD Extended module affords the following additional features:

Pharmaceutical functions allow for the insertion, modification, and deletion of pharmaceuticals. Moreover, it provides important information about pharmaceuticals:

To access the functions of Pharmaceuticals, press Pharmaceuticals in the Pharmacy menu.

All functions available under Pharmaceuticals are accessible from the Pharmaceutical Browser window, shown below. It displays all the pharmaceuticals available in the hospital.

If the pharmaceutical quantity is under the critical level, it is shown in RED.

If the pharmaceutical quantity is zero, it is shown in GRAY and the square in the last column is checked.

The following functions are accessible from the Buttons panel of the Pharmaceutical Browser window:

At the bottom left of the window, there are an "Active Only" and a "Select type" selectors. Based on the values selected, the table either displays a pharmaceutical of a specific type or all pharmaceuticals if the default value of "All" is used. Similarly, the "Active Only" shows only the active pharmaceuticals; other options are "Disabled Only" and "All".

Just to the right of the selectors is a field that is used to search for a specific pharmaceutical by description by typing a keyword into the field.

It is possible to sort the table by any of the column headers by double-clicking on the column name. Filtered type (combo box), searched keys (the search field) and sorting are all reflected in the STOCK report.

The Pharmaceutical Stock feature is used to store and trace every stock movement that has been made. Every movement is identified by the following data:

To access the functions of Pharmaceuticals, press Pharmaceutical Stock in the Pharmacy menu, shown below.

The Stock Movement Browser window, shown below, is opened.

The following functions are available from the Buttons panel of the window Stock Movement Browser:

Furthermore, a search function (Filter) is available using the Selection panel on the left of the window.

The Pharmaceutical Stock Ward feature allows the management of the pharmacy at the ward level.

Pharmaceuticals Stock Ward functionality can be enabled or disabled by changing the INTERNALPHARMACIES flag in the configuration file. Ask the Administrator or refer to the Administrator’s Guide.

To access the functions of Pharmaceuticals, press Pharmaceutical Stock Ward on the Pharmacy menu shown below.

The window Ward Pharmacy, shown below, will be opened. All functions available under Pharmaceutical Stock are accessible from the Ward Pharmacy window by selecting one WARD on the top left of the window.

After the selection of the ward (FEMALE WARD in this example), the Ward Pharmacy window is shown, allowing for the management of the ward pharmacy of the FEMALE WARD:

The available functions are:

Differently from the Pharmaceuticals Stock functionality, the Pharmaceutical Stock Ward allows only discharging movement to patients since it is an internal management of pharmaceuticals held in the ward after they have been “charged” by the main pharmacy. It is also possible that the discharging movement from ward to ward can be accomplished.

The Ward Pharmacy window shows a Filter panel on the left, a Movements panel in the right-center, and a Button panel at the bottom.

The search function allows for selecting and showing laboratory exams on the Data table of the Laboratory Browser window.

In the example below, all types of exams executed on the date 21.11.2020 are shown in the Data table.

Data about exams can be selected by choosing specific fields among the following:

After the selection press, the Search button; the system shows in the table results of the search applying the criteria requested.

Press the New button in the Laboratory Browser window. The New Laboratory Exam window is shown:

To record the visit, enter the following fields:

To modify an exam, highlight the exam in the Laboratory Browser window. Once the exam has been highlighted, press the Edit button to enter the Edit Laboratory Exam window, shown below. Now the record is available for changes. This function allows for editing all the data for the exam including setting the result of the exam.

To delete an exam, highlight the exam in the Laboratory Browser window. Once the exam has been highlighted, press the Delete button, and a confirmation window is shown:

If the extended Laboratory functionality is enabled, the Laboratory Browser window shows a new column containing the name of the patient.

The presence of the patient name column is required by this mode.

The New Laboratory Exam window is now strictly related to the patient, that is to say, the exam must be assigned to a patient previously registered in the system.

Before one closes the window with the exam result, a patient must be selected from the list; the fields in the Patient’s Data panel provide some simple patient details.

A search field can be used to find a patient by typing part of his/her name or his/her Open Hospital code (which is specified in the Patient window, see Patient Extended).

The New Laboratory Exam window is shown:

The Patient’s Data panel cannot be modified except for the Note field which only shows the information related to the selected patient.

The New Laboratory functionality can be extended by changing the LABMULTIPLEINSERT flag in the configuration file. The flag LABEXTENDED has to be enabled too. Refer to the Administration’s Guide.

The New Laboratory Multiple allows multiple exam insertions for each patient, avoiding repeating the new laboratory exam procedure (New) for every exam for the same patient.

The New Bill function is used to generate a new bill for a patient. Press the New Bill button in the Patients Bills Management window to access the New Patient Bill window, shown below.

To record a new bill, it must be saved with the Save function (see description below).

Before describing the function of the New Patient Bill window, the components of the window are described.

The New Patient Bill window is composed of four areas: the Bill panel at the top, the Item panel in the center, the Payments panel at the bottom, and the Buttons panel on the right.

Bills are composed of items. A billing item is a cost related to either a pharmaceutical, an operation, an exam, or other/custom costs.

Data shown in the Bill panel area are:

Data shown in the Item Panel area are:

Data shown in the Payments panel area are:

To insert a new bill, the Date field value is required. The application defaults to the current date and time, but the values can be modified.

In addition, a patient must be selected. To do that, press the Find Patient button on top of the screen. The Patient Selection window is shown:

Once the patient is selected, start entering the data related to the bill.

There are several types of bill categories (or types) identified by the buttons in the Buttons panel on the right of the window:

To modify an existing bill, select the bill in the Patient Bills Management window and then press the Edit Bill button. The Edit Patient Bill window is shown:

If the bill, at the time of creation, was related to an admitted patient, the related ward is shown in the upper right.

If the patient’s status has changed, the application prompts for the next action:

Case 1)

If the answer selected is "Yes", the bill is updated and belongs to the "OPD" category (no admission).

If the answer selected is "No", the bill remains unchanged and continues to belong to the original admission.

Case 2)

If the answer selected is "Yes", the bill is updated and belongs to the current admission.

If the answer selected is "No", the bill is unchanged and is associated with the "OPD" category (no admission)

Case 3)

If the answer selected is "Yes", the bill is updated and belongs to the current admission.

If the answer selected is "No", the bill is unchanged and belongs to the original admission.

The relation of a bill with a patient admission is found in the last column in the "Patient Bills Management" window:

To delete an existing bill, select the bill in the Patient Bills Management window and press the Delete Bill button. The Delete window is shown:

A bill receipt can be printed directly from the Patient Bills Management window. Highlight the bill and click the Receipt button. A proper printer device must be connected to the system.

The Open Hospital accounting module comes with a set of reports hereby listed:

For each report, except Today (Closure), one of the following options must be chosen:

Once the choice has been made, after some time the JasperViewer® will show the generated report as follows:

The PDF report can be saved by clicking on the save button (). The report can also be printed by clicking on the print button ().

Queries about vaccinations can be done using the search criteria available in the Selection panel area of the window (left side of the window). The results of the search are shown in the Data table area.

Vaccinations can be selected by choosing specific field values from the following list:

After the selection, press the Search button; the system shows in the Data table the results of applying the search criteria requested.

The function also shows in the field “Count:” the number of vaccinations that are shown in the Data table (in the example, there are 26).

This function is used to register a new patient vaccination.

Press the New button in the Patient Vaccine Browser window to access the New Patient Vaccine window, shown below.

To record a new patient vaccination, enter the following fields:

When all the required information is entered, the Buttons panel has the following choices:

To modify data of a patient vaccination, select the vaccination in the Patient Vaccine Browser window and then press the Edit button. When the Edit Patient Vaccine window is shown, the record is available for changes. Date, vaccine type, and the vaccine can be changed:

All the data for the vaccination can be changed except for the patient associated with the vaccination.

Once all the changes are made, the Buttons panel has the following choices:

To delete a stored patient vaccination, select the vaccination in the table in the Patient Vaccine Browser window. Next, press the Delete button. The confirmation window is shown. The vaccination can then be deleted. Deleted vaccinations are no longer available.

The extended version of the window looks like the following:

The only difference is that there is a new column containing the name of the patient.

Queries about patients can be done using the search criteria available in the Selection panel area of the window (left side of the window). The results of the search are shown in the Data table area.

Patient selection can be accomplished by specifying a specific value for the fields in the following list:

When the number of registered patients becomes huge, memory usage can be optimized by changing the ENHANCEDSEARCH flag in the configuration file. Ask the Administrator or refer to the Administrator’s Guide.

Once the enhanced search has been enabled, the new Patient Browser window looks like the following:

Initially, the list is empty. To show some patients, enter a search criterion in the Search Key field and then press the search () button and the window will show only patients matching the specified criteria.

Moreover, further search criteria are added in this mode:

To modify the data of a patient, select the patient in the Patient Browser window and then press the Edit button. When the New Patient window is shown, the record is available for changes. All the data can be changed.

When modification of the data has been completed, observe that the Buttons panel has two choices:

To delete a stored patient, select the patient in the Patient Browser window. Next, press the Delete button. The name of the patient is shown in the Question window below: by pressing "yes", the patient’s data is deleted. Deleted information is no longer available in the system. The patient is not completely removed from the system; ask the Administrator to restore the data if needed.

In the Buttons panel, the choices are:

The New Patient Extended module affords the following improvements:

To record a new patient, the following fields are available:

The height and weight of the patient are not required when registering a new patient. It is done through the examination module available in the Patient Browser window.

The New Patient functionality can be extended by changing the VIDEOMODULEENABLED flag in the configuration file. Ask the Administrator or refer to the Administrator’s Guide.

Once the video module has been enabled, the New Patient window looks as follows:

By clicking on the New Photo button, the webcam should be activated (check for any lights on the device). The Patient Photo window should show what the camera is pointing at.

By clicking on the Capture button a picture is taken and the location of the selection is shown in red.

By clicking on the OK button the picture is attached to the patient information.

By clicking again on the New Photo button, a picture is taken ready to be attached to the patient information.

Once a patient is registered, they can be admitted to a hospital ward.

First, to insert the admission of a patient, highlight the patient in the Patient Browser window. Once this is done, press the Admission button. The New Admission window is shown (if the patient is already admitted the Edit Admission Record window is shown):

To start an admission, enter the appropriate date into the following fields (on the right side of the window):

When data entry has been completed, observe that the Buttons panel has the following choices:

Once the Save button is pressed, the New Admission window closes and the patient’s status is changed in the Patient Browser window as shown in the following figure:

During a patient examination patient, general parameters such as weight, height, arterial pressure, heart rate, temperature, saturation, respiratory rate, and auscultation can be recorded. Open Hospital calculates the patient’s BMI automatically.

There are two ways to access the module. In the Patient Browser window, highlight the patient and click Examination. Or in the New Admission or Edit Admission Record window, click the Examination button. The following window is shown:

The window is divided into two areas: The panel on the left is where new information is entered and the area where the examination history is displayed is on the right.

Enter the following information:

After entering the data, Open Hospital automatically calculates the BMI and displays the result on the human figure at the left.

When all the data has been entered, click Save to save the examination.

To remove an examination, select one or more records in the lower table and click Delete to delete them.

To insert/modify operations data of a patient admission, first highlight the patient in the Patient Browser window and then press the Admission button. The Edit Admission Record window is shown.

Operation related data can be inserted or modified directly by selecting the Operation tab at the top of the window during the admission or modification process of the admission.

Operations data that can be managed are:

It is possible to record several operations at once. The buttons New, Save and Delete at the top right of the table allow the manipulation of the items of the table.

To add a new operation, click on the button New and enter the data as mentioned above, and then click on Save.

To delete a line from the table, select the line to delete by clicking on it (it automatically highlights), then click on the button Delete. When finished, click on the button Save below the table to save the changes.

If a female patient is admitted, the Maternity ward will be present in the ward list, and, by selecting it, the Edit Admission Record window will change as shown below:

In the Delivery tab, information about the Maternity case can be specified including:

To discharge a patient from the hospital, highlight the patient in the Patient Browser window and then press the Admission button. The Edit Admission Record window is shown.

To complete the discharge of the patient, enter the following data:

When data entry has been completed, observe that the Buttons panel has the following choices:

Once the Save button is pressed, the Edit Admission Record window closes and the patient’s status is changed in the Patient Browser window as shown in the following figure:

To modify the data of an admission, select the admission in the Data table of the Patient Data window and then press the Edit button. When the Edit Admission Record window is shown, the record is available for changes. All data can be changed.

When the changes have been completed, observe that the Buttons panel has the following choices:

To modify the data of an outpatient visit, select the OPD in the Data table of the Patient Data window and then press the Edit button. When the Edit OPD Registration window is shown, the record is available for changes. All data can be changed.

When the changes have been completed, observe that the Buttons panel has the following choices:

To delete a stored admission, select the admission in the Patient Data window. Next, press the Delete button. A confirmation window is shown; now the admission can be deleted. Deleted admissions are no longer available.

The Buttons panel has the following choices:

To delete a stored outpatient visit (OPD), highlight it in the Patient Data window. Next, press the Delete button. A confirmation window is shown; now the OPD can be deleted. Deleted outpatient visits are no longer available.

The Buttons panel has the following choices:

The malnutrition control function is available only for the admissions who have concerns about malnutrition (malnutrition field activated in the New Admission window, see the next page).

The Malnutrition control function allows the registration of specified visits for those patients who need to control their weight/height index.

To access the Malnutrition control function, highlight the appropriate admission in the Patient Data window. Next, press the Malnutrition Control button. The Malnutrition Browser window is shown:

This function supports the insertion (New) of a new malnutrition control, the modification (Edit) or deletion (Delete) of an existing malnutrition control.

The DICOM flag in the configuration file must be changed to activate the imaging functionality. Ask the Administrator or refer to the Administrator’s Guide.

In the Patient Data window, click the Imaging button to access the Imaging Viewer window as shown below.

This module allows attaching image files to the patient’s folder. To do this, click the Load Image button. The following window is shown:

In the case of a multi-frame image, the whole folder can be selected:

Next, the following data to be used for the image is prompted for (or the multi-frame image series):

N.B. There is no Edit Image, so if a mistake is made, delete the image file (Delete Image) and then reload it (Load Image) again.

Find the image file and click the Open Image button to load the file into the Imaging viewer.

To view the file in the main window, double-click on it.

The Zoom slider can be used to Zoom in or out of the image.

More than one image file can be loaded into a patient folder. It is possible to delete an image file from the patient’s folder. First, select the file in the left view and then click the Delete Image button.

The thumbnails on the left can be hidden by changing the DICOMTHUMBNAILS flag in the configuration file. Ask the Administrator or refer to the Administrator’s Guide.

To add a new therapy for the patient, press the Add Therapy button on the right of the window. The New Therapy Entry Form window is shown.

A therapy defines for every pharmaceutical: the quantity, frequency, and period of use.

More than one therapy for the same patient can be added. The set of therapies defined for a patient is called a “Therapy plan”.

To add a therapy, the following information is required:

When data entry has been completed, observe that the Buttons panel has the following choices:

To modify a therapy, highlight one occurrence of the therapy (see box above) in the Therapy window and then press the Edit Therapy button. The Edit Therapy Entry Form window will appear. Any of the data can be modified as in the Add a therapy function.

See Add a therapy function for a detailed description.

To remove a therapy, highlight one occurrence of the therapy (see box above) in the Therapy window and then press the Remove Therapy button and the therapy is removed from the window and the Save button will be enabled (if not already enabled). The removal of a therapy is not effective until it is confirmed with the Save button (see Save function).

When the therapy plan is entered (all the therapies of a patient), press the Check Availability button in the Buttons panel on the right side of the Therapy window to check the availability of the related pharmaceuticals in the hospital. If the pharmaceutical checked is present in the quantity requested by the therapy plan, a green-colored checkmark is shown.

If insufficient quantities are available, the application shows the small window (shown below), called Therapy Not Available:

This window provides information that the therapy is not available, but it does not block the input of the Therapy plan. Click the OK button to dismiss the window.

After the check, in the Buttons panel of the Therapy window if there is a red X and the text “NOT AVAILABLE” this means that at least one of the involved drugs is not available.

The check function is not mandatory, the therapy plan can be saved without checking the presence of the pharmaceuticals in the hospital (see Save function below).

When the input of the therapy plan is completed, press the Save button in the Buttons panel of the Therapy window. Be aware that the therapy plan is saved when the Message window is shown:

If the availability check has not been executed yet (see Check availability of the pharmaceuticals), the Not checked window is shown:

The Buttons panel has the following choices:

If the availability check is done (see Check availability of the pharmaceuticals), but the drugs requested by the therapy plan are not available in the hospital, the Not Available window is shown:

The Buttons panel has the following choices:

Whether or not the availability check that the pharmaceuticals are present in the hospital is done, when the application shows the notification window below, the therapies plan is saved.

Press OK to finish.

The close function exits from the Therapy window. Press the Close button to access the Close function. The Select an Option window is shown:

The Buttons panel has the following choices:

Use these two checkboxes to set the therapies plan for this patient as important (not implemented yet) and notifiable via SMS.

Briefly, the SMS notification works in the following way:

By clicking on the Add Visit button, the following window is shown:

The patient is already selected, while other fields need to be set:

Press OK to save the appointment and it will be shown in the calendar, along with the therapies.

If two patients with different names are merged, the final name must be chosen in the window, shown below:

If two patients with a different sex are merged, the operation is not allowed, with the window shown below:

This report is a list of exams, divided by types, as defined by the Administrator.

This report is a list of diseases, divided by types, as defined by the Administrator.

This report is a list of operations, divided by types, as defined by the Administrator.

If the decision is to send a notification about a new admission for user Allan, when the Save button is pressed, Allan sees in his Communication window a message like “new patient admission:” followed by the patient’s name and the related ward.

An example of the Allan Communication window is shown below:

Similarly, notifications can be sent for discharge events. If the decision is to send a notification about a discharge to user Allan when the Save button is pressed, Allan sees in his Communication window a message like “discharged patient:” followed by the patient’s name and the related Discharge Type.

An example of the Allan Communication window is shown below:

Once the Admission Type button in the Types menu is pressed, the Admission Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Admission Types defined are used in the Admission function (see Start the admission of a patient and Discharge of a patient in this document).

Once the Discharge Type button in the Types menu is pressed, the Discharge Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Discharge Types defined are used in the Admission function (see Start the admission of a patient and Discharge of a patient in this document).

Once the Delivery Result Type button in the Types is pressed, the Delivery Result Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Delivery Result Types defined are used in the Admission function (see Insert or Modify Delivery data in this document).

Once the Delivery Type button in the Types menu is pressed, the Delivery Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Delivery Types defined are used in the Admission function (see Insert or Modify Delivery data in this document).

Once the Disease Type button in the Types menu is pressed, the Disease Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Disease Types defined are used throughout the application (for example, in the definition of Diseases or in OPD - see Disease and Create a new patient visit in this document).

Once the Exam Type button in the Types menu is pressed, the Exam Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Exam Types defined are used in the Laboratory function (see Laboratory in this document).

Once the Medicals Stock Mov Type button in the Types menu is pressed, the Medicals Stock Movement Types Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

By pressing the New button, the New Medical Stock Movement Type window is shown:

The allowed types are “+” and “-“ and this means that any kind of movements is either a charging (+) or a discharging (-) of the stock.

The allowed categories are “Operational” and “Non-Operational”.

Operational movements encompass all transactions related to the day-to-day functioning of the warehouse. These movements directly affect the operational stock levels and are crucial for managing the supply chain efficiently. They include receiving goods from suppliers, transferring goods to wards, shipping products to customers, and other routine activities necessary for maintaining the flow of inventory.

Non-Operational movements include transactions that do not directly impact the core operational activities of the warehouse. These movements are typically one-time or irregular transactions that are not part of the regular warehouse management process. They include adjustments due to inventory discrepancies.

Examples are:

Operational movements will be used to calculate effective consumptions in some reports, like the Average Monthly Consumption report (see Pharmaceuticals).

The Medical Stock Movement Types defined are used in the Pharmaceutical Stock function (see Insert Stock Discharging Movement in this document).

Once the Medicals Type button in the Types menu is pressed, the Medical Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Medical Types defined are used throughout the application (for example, in the Pharmacy function and Pharmaceutical Stock Ward - see Insert a new pharmaceutical and Search Ward Pharmacy movements in this document).

Once the Operation Type button in the Types menu is pressed, the Operation Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Operation Types defined are used in the Admission function (see Insert or Modify Surgery Data in this document).

Once the Pregnant Treatment button in the Types menu is pressed, the Pregnant Treatment Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Pregnant Treatment Types defined are used in the Admission function (see Insert or Modify Delivery data in this document).

Once the Other Prices button in the Types menu is pressed, the Other Prices Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

To create a new price, press the New button, and the New Price window is shown:

To insert a new price, provide the following data:

The Other Prices defined are used in the Accounting and Price List functions (see Insert a new bill and Prices in this document).

Once the Age Type button in the Types menu is pressed, the Age Type Browser window is shown:

Note that age ranges are fixed and only the Administrator can change their values to best fit the health normative in the country.

By pressing the Edit button, the table allows modification of the age values and the button changes to Save.

By double-clicking on each value, the value is changed by typing a new value. Then pressing the Save button, the new information is stored in the system.

Only integer values are allowed; also, every range must be contiguous and may not overlap any previous or following value.

For example, in the following case, the ranges Late Childhood and Adolescent are not contiguous and ages 14 and 15 are not defined in any range:

In the following example, the ranges Late Childhood and Adolescent overlap since both start with age 6:

The Age Types defined are used in the Patient Extended functionality (see Insert a new Patient Extended in this document).

Once the Vaccine Type button in the Types menu is pressed, the Vaccine Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Vaccine Types defined are used in the Vaccine function (see Vaccines in this document).

Once the Imaging Type button in the Types menu is pressed, the Imaging Type Browser window is shown:

The functions available in this window (similar to other windows in the Types menu) are:

The Imaging Types defined are used in the imaging Load function (see Imaging Viewer in this document).

Once an exam is defined, the next step is the definition of the set of results the exam can have. First, select the exam in the Exam Browser window and then press the Results button.

In Open Hospital, three kinds of results can be defined, called “Procedure”:

The difference between Procedures (1, 2, 3) can be seen in the Laboratory module (see Create a new laboratory exam and Laboratory Multiple Insert in this document).

Because for Procedure 3 the exact value is not known, the Result button is disabled in this case:

The two remaining possibilities are shown below:

The functions available in both windows are:

Once the Manage Lists button in the Price Browser window is pressed, the List Browser window is shown:

The functions available in this window are:

After selecting a list to copy, press the Copy button and the system prompts with a series of windows asking:

A confirmation message reports the success of the operation:

By default, the new list is created with the following information:

ID: “aCode”

NAME: the same name provided in the step-by-step copying procedure

DESCRIPTION: “a Description”

CURRENCY: the currency of the selected price list

Once the copy has been created, the information can be changed by editing the price list just created.

By pressing the Edit button, the Edit List window is shown:

In editing mode, any of the data related to the list can be changed.

The lists defined are used in the Accounting module (see Insert a new bill in this document).

Once the Groups button in the Users submenu is pressed, the Groups Browser window is shown:

The functions available in this window are:

By pressing the GroupMenu button, the Menu Item Browser window is shown:

The window shows the full set of functions available in Open Hospital in a tree format:

Double-clicking on each branch or leaf enables or disables that function or set of functions for the selected group.

For instance, the group “Registration Office” and the group “Cashiers” may have the following group permission configurations:

So, the Registration Office group can only use the Admission/Patient module to insert and edit patients, while the Cashiers group can only use the Accounting module to produce bills.

So, the “main menu” for each user registered in the Registration Office group and for each one in the Cashiers group is shown as follows:

Once the Users button in the Users & Groups submenu is pressed, the User Browser window is shown:

The last column, LOCKED, if checked indicates that the user is currently locked out from logging into the system.

The functions available in this window are:

By pressing the Edit button, the Edit User window is shown:

In editing mode, the group, the description, and whether the user is locked out from logging into the system can be modified. To lock or unlock a user account check or uncheck the box after Locked:.